Automatic Productivity Trackers, ListServ Summary, Oct 2026

Rehab administrators answer questions regarding Automatic Productivity Trackers. IPRC archives information collected by the Pediatric Rehab Administrator’s ListServ as a public service to the entire Pediatric Rehabilitation Community. All information is posted in summary format and has been de-identified. Search through past queries for responses to rehabilitation related questions.

Original Questions:

1. Are you pulling visit numbers, billed units, and/or RVUs directly from EPIC? If not, from where?
2. Are scheduled/paid hours pulled automatically from your timekeeping system? If not, from where?
3. Are you using Power BI or another platform, what systems are you integrating?
4. How are you calculating productivity/efficiency (e.g., visits per clinical hour, billed units per hour, RVUs per clinical hour)?
5. Are you able to automatically exclude non-clinical or non-productive time from the denominator?
6. How does your organization account for time spent on activities such as: Patient/family or multidisciplinary rounds, Team meetings, Staff education/training, Research, Multidisciplinary clinics, Program development, Nonproductive/non-clinical time entered
7. Can your system report productivity by individual clinician, discipline, clinic/unit, and/or pay period?
8. How do you handle clinicians with different FTEs, schedules, or significant non-clinical responsibilities?
9. What has worked or not worked with your current productivity system?

Summary of Responses (de-identified)